Why this role matters 

You know logistics. Not just the theory—you’ve done it. You get documents right the first time, stay ahead of stock issues, and don’t need three tries to get something moving. At Helin, your job is to keep our offshore operations running smoothly, from shipping spare parts to onboarding engineers flying out next week. We’re not looking for a junior, and we’re not hiring a manager—we want someone experienced, sharp, and ready to step in and take ownership from day one. 

You’ll coordinate critical shipments, manage inventory, and support offshore onboarding—fast, clean, and with structure. This role demands precision, speed, and the ability to improve the process while you run it. 

Your responsibilities 

• Organise and monitor ex works shipments of hardware and spare parts to our clients worldwide
• Prepare shipment documentation: pro forma invoices, packing lists, and payment proofs
• Align with freight partners and internal teams to avoid delays
• Track inventory across product lines and flag gaps before they become issues
• Creation and Issuing of purchase orders towards suppliers
• Registration of incoming hardware in the asset management tool (Snipe) and assigning it to the relevant projects
• Procurement of all projects related hardware and software requirements 
• Coordinate onboarding logistics for offshore deployments: trainings,  visas, travel, and documents
• Propose and implement process improvements across logistics workflows
• Keep communication tight and everyone aligned—internally and externally

You’ll be working closely with our COO, engineers, project leads, and operations team. You’ll be trusted to improve things—not just keep them running.

Must-haves: 

• A bachelor’s degree in logistics, supply chain, or similar
• 3+ years in international logistics or transport coordination
• Strong grip on Incoterms, HS-codes, customs documents and policies, and export compliance
• Confident working with freight partners and resolving delays fast
• Highly accurate—you’re known for getting it right the first time
• Good communicator in English, both written and spoken
• Comfortable with Excel and logistics tooling 
• Based in the Netherlands and available for hybrid work (3 days in-office)

Nice-to-haves: 

• Experience in offshore, energy, or industrial logistics
• Familiarity with onboarding logistics: travel, visas, safety documentation
• You’ll work with Exact online, SharePoint, Snipe-IT, Teams, and your spreadsheets. We’re scale-up minded: structured where it matters, flexible where it helps. There’s space to improve how things are done if you bring the structure to do it.

This is what you get from us: 

• A chance to be part of an outstanding international and fast-growing team.
• A flexible work environment; at our growing office in Rijswijk or from home.
• The chance to learn, excel in your craft and grow. We will support your education and development with an annual budget, and you’ll have plenty of freedom for your ideas and initiative.
• Lunch is on us and on Fridays, we get food from one of our favourite local eateries delivered to the office.
• We’ve got your commuting expenses covered: if you walk, bike, drive or use public transport with an NS business card.
• After putting in all the effort, we want to make sure you can unwind, too. If you work a 40-hour week, you’ll have 24 holiday days, and we will offer you the possibility to work remotely for 2 weeks per year.
• We've got your retirement savings sorted too, and Helin covers half of the contribution.
• We offer an attractive SARs (stock appreciation right) plan named Rise Together, where you can directly benefit from our growth.

 
Why join Helin? 

• Own the marketing function end-to-end and drive real impact in a growing scale-up.
• Work at the intersection of technology, safety, and sustainability.
• Collaborative and Innovative environment: you'll get a blank canvas to start and collaborate on various initiatives.
• Career growth opportunities—develop new strategies and expand Helin’s market presence.
• Hybrid work model (2 days in the office) with flexibility to work remotely.
• Competitive salary and benefits, including covered commuting expenses, pension contributions, an annual education budget and the opportunity to an employee 

Join a diverse, international team that values kindness, collaboration, innovation, and trust. 
Apply now and let’s shape the future together. 

Click on Apply for this job and send us your CV in English and a brief motivation letter.

Please note, that only candidates living in the Netherlands will be considered as viable candidates. 
Working remotely is NOT an option.

Acquisition in response to this vacancy is not appreciated.
#LI-Hybrid